UMHOA Meeting Notes for 5/25/16 @ 7pm

The meeting was called to order at 7:30 pm. Board members present were: Simon Roberts, President; Chris Overton, Treasurer and Leann Lindsey, Secretary. ARB members present were Ian Clark-Worrell, Bill Hicks, and Eric Korsvall.

The members briefly discussed the minutes of the membership meeting and highlighted some of the issues for Simon Roberts, who had not attended the meeting on 10 May.

Other discussions centered on UMHOA documents. The Board/ARB will begin to use a combination of Google Docs and the UMHOA website for the purpose maintaining and distributing relevant documents. Google drive is to be used as storage and will be accessible to Board/ARB members. The UMHOA website will be accessible to general membership.

Ian Clarke-Worrell and Chris Williams will be respective points of contact for for google docs and the UMHOA website.

It was decided that an UMHOA email alias would be useful. Chris Overton agreed to go forward in organizing.

Maintaining and updating the membership information was discussed. Kris Korsvall volunteered to merge the membership spreadsheet on to the google drive and maintain the information. Simon Roberts will coordinate with realtors during the sale of properties to obtain disclosure packages from previous homeowners. Chris Overton will develop a PDF form to obtain relevant UMHOA membership from new owners.

It was agreed that Chris Overton, as Treasurer, and Simon Roberts, as President will co-sign UMHOA checks.

Reminders have been sent to members with outstanding dues. The majority some have been settled. Chris Overton will continue to pursue remaining over dues.

The board agreed to continue the current arrangement for mowing of the common property with the Schifflet brothers.

A draft ballot of the upcoming vote on a dues increase was reviewed and approved, the approved ballot to be added to Googledocs by Eric Korsvall. The board decided to send membership an advance email regarding the ballot before following up with delivery of hard-copies, return ballots to be accepted in either form, by return email or hardcopy. Ian Clark-Worrell, and Eric Korsvall will be points of contact  and move on the voting process forward.

The new ARB is to adopt a set of procedures of its duties and enter them in the Book of Resolutions. It was also decided that a new ARB action book be established and recorded on spreadsheet. ARB members to follow up and report at the next Board meeting.

Spring/Summer member maintenance/cleaning program will be undertaken ARB, Ian Worrell point of contact. A three step process will be used as follows:

1. CC&R reminders will be sent to membership
2. ARB will perform inspections
3. Notifications will be sent

It was noted that, with a few exceptions, the previous maintenance/cleaning inspections found most members in compliance.

Ian Clark-Worrell has contacted Cox/Comcast regarding the safety issues of the service boxes in poor repair on Heather Down Drive. Although the company assured him that the issue would be resolved, no action has been taken so far.  He will follow up the issue by mail.

Chris Overton will continue to try to get an answer to the cost/practicality of natural gas conversion and report back to members.

For future consideration, the possibility of consolidating trash/recycling services for UMHOA was discussed. Kris Korsvall to follow up at the next meeting.

It was decided by the combined boards to adopt a goal to meet quarterly, and that the most workable months for the current boards would be January, May, and October on the third Wednesdays of those months.

The next meeting of the combined UMHOA boards will take place on Wednesday, 19 October 2016, location to be decided.

The meeting adjourned at 9 pm.

 

 

 

 

 

 

 

 

 

 

 

 

The meeting ended at 9 pm.

 

 

 

 

 

 

 

UMHOA Meeting Notes for 10/2/14 @ 7pm

President, Chris Overton called the meeting to order at 7:10 at the home of Monica & Scott Snowden.

Treasurer’s Report: Treasurer, Joel Sequeira, reviewed the Balance Sheet, Profit & Loss Statement, and A/R Aging Summary. We have $2906 in assets currently and our expenses continue to be low. Expenses mainly consist of insurance, common area mowing, and the Labor Day party. There are only 2 homeowners that have not paid dues, for a total outstanding amount of $90.

Secretary’s Report: Monica Snowden, Secretary, pointed out the copies of the meeting minutes from the 2013 meeting and asked for a motion to be approved. Ian Worrell motioned to approve the minutes from the 2013 meeting, and Chris Williams seconded the motion. Chris Overton called for a vote, and all approved the minutes as presented.

Monica noted that she keeps the most updated contact list and if anyone ever needs a copy, they can email her.

Website Updates: Chris Williams reviewed some of the features of the website and asked for any pictures for the page from recent events, or neighborhood pictures. There was discussion among members about adding a page to the website for recommended contractors.

Architectural Review Board: Ben Short presented on behalf of the ARB. He noted the letter that was sent along with the meeting flyer that reviewed upkeep of our properties. The ARB will meet soon and discuss what the next plan of action is to correct violations.
Ben mentioned there were 2 architectural change requests since the last meeting-from the Sterlings (12055 HDD) for the color of their siding, and from the Sheerans (12015 RBD) for their patio. Both were approved.

General Discussion: There was some discussion about the path to the creek, rebuilding a bridge, and the need for path repairs. Chris Overton said that he would look into the need for path repairs with Fairfax County and share information with us later.

There was also discussion about access to natural gas for our homes. Chris Overton volunteered to explore the costs/conditions for bringing natural gas into the neighborhood.

Leann Lindsey suggested we increase dues to build up a reserve in case there were unexpected expenses. There was further discussion about dues increase. Eric Korsvall motioned to raise the dues to $50 per owner, starting in 2015, and to give the HOA board authorization to put into reserves or operating costs. Chris Williams seconded the motion. There was further discussion, but Monica Snowden referenced the bylaws which state that a special is to be called with at least 45 days notice to all homeowners for this to be approved. The resolution to the discussion was that the board was going to assess the need and provide communication to the association for future dues increase consideration. In addition, the ARB will determine potential compliance issues and relay to the officers of the board.

Election of Board: David Mastervich, Vice President, announced he was stepping down as they will likely be moving within 18 months. David nominated Chris Williams as VP. John Alexander motioned to approve all members of board, with Chris Williams as new VP. Ian Worrell seconded the motion and all in attendance voted in approval. The board consists of Chris Overton-President, Chris Williams-Vice President, Joel Sequeira-Treasurer, and Monica Snowden-Secretary.

ARB changes: Karen Mastervich, ARB member, announced she was also needing to step down. Ian Worrell agreed to serve on the ARB in Karen’s place. The ARB consists of Ben Short-ARB lead, Eric Korsvall, Bill Hicks, and Ian Worrell.

Chris Overton mentioned a concern from Devon Lucie, who could not be at the meeting. Devon is concerned about a nearby dog consistently defecating on his lawn while the owner does not clean up. There was some discussion and unfortunately, it was determined there is no recourse based on our bylaws and covenants and that the issue could only be enforced by Fairfax County.

Monica Snowden thanked all the neighbors at the end of Heather Down cul-de-sac, the Kennedys, Mike McCarroll and Kelly Barker, the Lindseys, and especially the Shorts for graciously hosting the many socials and Labor Day parties.

The meeting adjourned at 8:32pm.

Respectfully Submitted,

Monica Snowden
UMHOA Secretary
12033 Heather Down Dr

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ATTENDANCE (25 total):
Jas Lidder-12047 HDD
Adina & Ben Short-12054 HDD
Bill & Laura Hicks-12021 HDD
Gabrielle O’Bryan-12000 RBD
Joel Sequeira-12029 HDD
Bev LaCaria-12035 HDD
Marie Colton-12009 RBD
Bob Rease-12019 RBD
David & Karen Mastervich-12010 RBD
Ian Worrell-12006 RBD
Stacy Sheeran-12015 RBD
Monica & Scott Snowden-12033 HDD
Mary Roberts-12051 HDD
Chris Overton-12002 RBD
Stephen Yu-1498 CRR
Eric Korsvall-1491 CRR
Chris Williams-12020 RBD
Jeff & Leann Lindsey-12056 HDD
John & Theresa Alexander-120256 HDD

2014 Summer Socials

We are happy to announce the dates for the neighborhood summer socials, please find them below. As we do every year, we gather in the cul-de-sac of Heather Down Drive once a month to enjoy shared appetizers, summer beverages, and the company of our neighbors. All are welcome to join and we look forward to seeing you there, generally we start around 7:00PM, but please stop by when you can, even if just to say “hi”.

Dates for the socials:

• July 25, 2014
• August 15, 2014

As you may already know, we also do a big Labor Day picnic that is always a lot of fun. Please join us on September 1st, 2014 from 12PM – 4PM at the same place as the summer socials for burgers, hot dogs, and other wonderful things.

Stay cool!

2014 Pool Pass Information

For 2014, the discounted rates are $445 for a family (pool only) membership (vs. the $595 non-discounted non-resident rate) or $475 for family pool and tennis ($625 non-discounted). This is a $5 increase from last year, but that is because the non-resident rates went up by $5 also.

For those of you that have not joined the pool in the past, if you join you will have access to RA’s 15 pools throughout Reston. They all have different features-from an Olympic size pool to great kiddie pools, to diving boards and slides. Check out www.reston.org for more info.

Below is a link for Signup Genius like we did last year so we can track our progress toward the goal for 29 families from our neighborhood. Please indicate your preference about buying passes this year. You can refer back to the link at any point to see how close we are to the goal of 29 families. I’ll keep checking on it, too and once we have met our minimum I will let everyone know. If the signup shows there are 29 families that are planning to purchase passes, it does not guarantee that we meet that number because we rely on families to actually go to RA to purchase the passes. RA will track the passes purchased with the addenda. I ask that you please carefully consider your answer in the signup.

www.SignUpGenius.com/go/20F0E48AFAD2AAB9-reston2

WHAT DO YOU NEED TO DO?

• Click on the link above for the online signup and indicate your intention, even if it’s a “no” answer.
• If your intention is to buy the discounted passes, take the attached addendum to the RA office (must have proof of residency showing you live on one of the neighborhood streets-driver’s license, utility bill, etc.). You cannot purchase passes online for the discounted rate-you have to do it in person with the addendum. Go early, before mid-May and beat the rush!
• Be aware that there is some risk involved in buying passes. If you buy the discounted passes early, and then don’t meet our goal, you may have to surrender passes or pay the full price. The addendum outlines the process, if the goal is not met. In the 4 previous years that we have done this, we have always met the goal.
• Feel free to pass this on to anyone in our neighborhood that is not on the email list or is new to the neighborhood.

IMPORTANT THINGS TO KNOW ABOUT THIS PROCESS

• This discount is available for those of us that live on in SRA, UMHOA, or NPG homeowner’s associations (RA as deemed our 3 HOAs “Sugarland” as you will see on the addendum). It includes the following streets: Coat Ridge, Heather Down, Forbes Glen, Malvern Hill, North Point Glen, Rosiers Branch, Stuart Ridge, Trossack, & Winding Way. If you know anyone on these streets that is not listed on the email group, please go ahead and send it to them. I know there are some new owners or renters here and there.
• If the neighborhood has not reached the goal by early July, RA will notify each family to give them the option of paying the difference to continue the membership at the full non-resident price ($595-pool only or $625-pool and tennis) or they can turn in their passes for the remainder of the summer. The options are spelled out in the addendum, so please refer to that for more details or contact me.
• If you have not purchased passes before, then each member of your family will need to go to RA and have their picture taken. They can go separately if that’s more convenient but the 1st person in household would need to pay and fill out the addendum. If you HAVE purchased passes before, I believe RA can use the pictures from the previous year for this season (but doublecheck with them at the office).

Reston Association Details

Office hours:  M-F  8:30am-5pm, Saturdays starting April 26th-9am-noon.

Address: 12001 Sunrise Valley Dr, Reston, 20191.

2014 Sugarland Pool Pass FORM

UMHOA 2013 Meeting Minutes – May 22, 2013

For the full meeting minutes, please review the PDF available here.

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The meeting began at Monica Snowden’s home at 7:12pm and was led by President, Chris Overton.  He welcomed everyone and thanked them for coming. 

Chris reviewed the meeting minutes from the last meeting on May 27^th, 2010.  Ed Walker motioned to approve the minutes.  Karen Mastervich seconded the motion and all in attendance were in agreement to approve.

Treasurer’s Report:  Joel handed out and reviewed the finances.  Dues are fully paid by all homeowners for 2012.  For 2013 dues (invoices were just sent in April), many have already paid and some homeowners have not paid.    Chris noted that our expenses continued to be very low and minimal.

Architectural Review Board:  Ben Short reported on behalf of the ARB.  He noted that they had sent letters to all homeowners encouraging spring cleanup and reminding them of common violations.   The ARB team had split up the neighborhood to identify violations.

Neighborhood Directory:  Monica Snowden proposed a new directory format which will be easier to update and publish as people move in and out of our neighborhood.  It’s a simpler Excel format condensed to one or two pages versus the cost of the printed directory of the past.  A suggestion was made for those in the same household but with different last names to list the names separately.  Monica noted that printed copies would be made available once a year.  Chris Overton mentioned the idea of keeping the directory as a shared document such as a google doc.  Access to the directory can be controlled and only certain people having authority to change data.  Monica asked if anyone was able to assist with verifying neighbor info to move on with this project.

Reston Pools update:  Monica updated the group with the latest status of the Reston Pools discount process.  Currently, there are 23 households that have indicated they will buy passes, while we need 29 to all qualify for the discounted amount ($440 for family pool only, vs $590 for non-resident family pool only).

UMHOA Website update:  Monica Snowden and Chris Williams announced that we have the www.umhoa.com website up and running again after several years in hiatus.  Special thanks to Chris Williams for getting this going!   Currently, the website has the bylaws, officer contact info, Reston Pool info, ARB info, and meeting announcement.  Chris mentioned many useful ideas for the website including:  1)  a template for submitting ARB type change requests or concerns, 2)  setting up email subscriptions for website updates,  3)  neighborhood news, and 4)  possibly access to the directory information (with approved email necessary to access).   Chris and Monica welcomed other suggestions about other items.

Monica reminded everyone about the upcoming summer socials dates and the Labor Day picnic (June 21, July 19^th, Aug 16^th w/ picnic on Sept 2^nd).

The meeting ended at approximately 8:10pm.

Spring Cleaning From The UMHOA ARB

Spring has finally arrived – with a vengeance!  What a great time to do some spring cleaning.  Keeping our homes and yards looking good helps us all enjoy the neighborhood and helps keep our home values high.

Let’s take a look at our own homes and make sure they are meeting the standards of the Union Mill HOA which include the following bi-laws related to upkeep of our properties:

• Owners shall at all times maintain their property and all appurtenances thereto in good repair and in a state of neat appearance. (Bi-laws section 4).  Appurtenance, by the way, means something subordinate to another, more important thing.  e.g. an accessory on the property. 
• Flower gardens, shrubs and trees shall be neatly maintained.  All lawn areas shall be kept mowed. (Bi-laws section 4).
• Trash and garbage containers shall not be permitted to remain in public view except on days of trash collection.  No accumulation or storage of litter, new or used building materials, or trash of any other kind shall be permitted on any lot. (Bi-laws section 7).
• The exteriors of all structures, including walls, windows, doors and roofs shall be kept in good maintenance and repair. (Bi-laws section 9).
• No junk vehicles, recreation vehicles, commercial vehicles, trailers, or boats shall be regularly or habitually parked within the neighborhood. (Bi-laws section 13).

Here are some things we have spotted in the neighborhood that don’t comply with our bi-laws.  If you are responsible for any of these, please take action immediately. 

• Inoperable vehicles located on street or off street for extended periods of time 
• Abandoned structures or other accessories (kid play equipment) in disrepair
• Missing shutters
• Mold growing on houses that is clearly visible from the street
• Dead leaves and weeds gathered around the house and in the gardens
• Broken branches scattered and in plies in the yard
• Trash cans and miscellaneous trash kept in public view
• Yard equipment kept in public view
• Building materials stored on the property in public view

These simple things can easily be overlooked when the weather is cold but now that Spring has sprung it’s time to make our neighborhood bloom.  Thanks for doing your part.

Also, as a reminder, if you’re planning any additions, alternations, or exterior improvements to your home please contact the Architectural Review Board Members at least 60 days in advance for review and approval.

Best regards, 

The Union Mill HOA Architectural Review Board 

Reston Pool Membership – Discounted Membership for our Neighborhood

For 2013, the discounted rates are $440 for a family (pool only) membership (vs. the $590 non-discounted non-resident rate) or $470 for family pool and tennis ($620 non-discounted).  

For those of you that have not joined the pool in the past, if you join you will have access to  RA’s 15 pools throughout Reston.  They all have different features-from an Olympic size pool to great kiddie pools, to diving boards and slides.  Check out www.reston.org for more info.  

Below is a link for Signup Genius like we did last year so we can track our progress toward the goal for 29 families from our neighborhood.  Please indicate your preference about buying passes this year.  You can refer back to the link at any point to see how close we are to the goal of 29 families.  I’ll keep checking on it, too and once we have met our minimum I will let everyone know.  If the signup shows there are 29 families that are planning to purchase passes, it does not guarantee that we meet that number because we rely on families to actually go to RA to purchase the passes.  RA will track the passes purchased with the addenda.  I ask that you please carefully consider your answer in the signup.  

www.SignUpGenius.com/go/20F0E48AFAD2AAB9-reston1

WHAT DO YOU NEED TO DO?

• Click on the link above for the online signup and indicate your intention, even if it’s a “no” answer.    
• If your intention is to buy the discounted passes, take the attached addendum to the RA office (must have proof of residency-driver’s license, utility bill, etc.).  You cannot purchase passes online for the discounted rate-you have to do it in person with the addendum.   (They are not doing refunds like they did for some of us in 2011 that purchased online.)   Go early, before mid-May and beat the rush!
• Be aware that there is some risk involved in buying passes.  If you buy the discounted passes early, and then don’t meet our goal, you may have to surrender passes or pay the full price.  The addendum outlines the process, if the goal is not met.  In the 3 previous years that we have done this, we have always met the goal. 
• Feel free to pass this on to anyone in our neighborhood that is not on the email list or is new to the neighborhood.  

IMPORTANT THINGS TO KNOW ABOUT THIS PROCESS

• This discount is available for those of us that live on in SRA, UMHOA, or NPG homeowner’s associations (RA as deemed our 3 HOAs “Sugarland” as you will see on the addendum).  It includes the following streets:  Coat Ridge, Heather Down,  Forbes Glen,  Malvern Hill, North Point Glen, Rosiers Branch, Stuart Ridge, Trossack, & Winding Way.  If you know anyone on these streets that is not listed on the email group, please go ahead and send it to them.  I know there are some new owners or renters here and there.
• If the neighborhood has not reached the goal by early July, RA will notify each family to give them the option of paying the difference to continue the membership at the full non-resident price ($590-pool only or $620-pool and tennis) or they can turn in their passes for the remainder of the summer.   The options are spelled out in the addendum, so please refer to that for more details or contact me.
• If you have not purchased passes before, then each member of your family will need to go to RA and have their picture taken.  They can go separately if that’s more convenient but the 1st person in household would need to pay and fill out the addendum.  If you HAVE purchased passes before, I believe RA can use the pictures from the previous year for this season (but double check w/ them at the office).
• RA office hours are:  M-F  8:30am-5pm, Saturdays starting April 21st-9am-noon.  Address: 12001 Sunrise Valley Dr, Reston, 20191.

HOA Meeting May 22, 2013 7:00PM

Hello Neighbors!  It’s been a while since we’ve had a meeting.  Please come on Wednesday, May 22nd at 7:00PM to discuss several topics, mingle with neighbors and share your voice!  We will review the budget and financial reports, hear from the Architectural Review Board (ARB), discuss upcoming events, and more.

The meeting will be held at Monica & Scott Snowden’s home (12033 Heather Down Drive).  We will meet outside on the driveway, so please bring a chair.  If the weather is not cooperating, we will head inside.

Feel free to bring your 2103 dues payment ($30 payable to UMHOA) to this meeting if you haven’t had a chance to pay.